Accessibility Policy and Multi-Year Plan

Our Commitment

Under the Accessibility for Ontarians with Disabilities Act all organizations including businesses with one or more employees must meet certain accessibility requirements so that anyone with a disability can function in the workplace the way that someone without a disability can. We at Huron Web Printing are committed to become fully compliant with the AODA by the year 2022.

1.0 Purpose

The purpose of this policy is to allow people with disabilities the same rights and freedoms as non-disabled people.

2.0 Application

This policy will allow employees, visitors or contractors with disabilities the ability to function effectively in and around the workplace at Huron Web Printing. Barriers that people with disabilities face in day to day life may not only be physical like a lack of wheelchair accessible parking but there may also be barriers in the transfer of information. An example would be when someone with a vision disability visits a company web site to apply for a job and the website has no screen reader capabilities and only has small type.

Accessibility will also allow workers that have been injured on or off of the job to return to work sooner than if barriers are in place.

3.0 Scope

The scope of this policy will affect all employees at Huron Web as they must take and complete training by January 1/2015. It will affect everyone with a disability that visits Huron Web to do business, apply for a job, visit or return to work after an injury. Anyone that is in the workplace and has a disability must make management aware of it so that in case of an emergency evacuation that person can be helped out of the building. The emergency evacuation will be communicated to anyone that has trouble accessing the information. This could include reading, learning, sight, hearing or physical disabilities.

This policy will also allow Service Animals to be in the workplace as long as it doesn’t pose a health and safety risk to the animal.

4.0 Responsibilities

Supervisors will assign personnel to assist people with disabilities in the case of an emergency evacuation. A minimum of two workers should be aware of the job duty in case that one is not in the workplace at the time of the emergency or the disabled person has physical disabilities that would prevent fast movement that is required in some evacuations.

It will be the responsibility of the visitor, contractor or worker to make management and supervisors aware of a disability so that a functional abilities form can be completed so that physical aids, accessible training and job design can be accommodated.

It will be the responsibility of all employees to treat anyone with a disability with respect and dignity.

5.0 Procedure

To meet the requirements of the AODA Huron Web Printing will eliminate barriers to persons with disabilities using the following timeline.

• By 2012 –Develop emergency procedures, plans or public safety information and workplace emergency response information.
• By 2012- Develop and implement plans to meet the Customer Service Standard. Included is a mobility aid accessible counter if plans are made to change or upgrade the current reception area.
• By 2013 –Collect training resources and materials.
• By 2014 –Develop Accessibility policies and multi year plans. Make all new web content conform with WCAG 2.0 Level A.
• By 2015 –Train all staff in accessibility policy, plan and AODA.
• By 2015-Introduce paths for feedback information and communications.
• By 2016 – Develop accessible formats and communication supports such as screen readers software, electronic copies of documents or text transcripts of video or audio presentations.
• By 2016-When recruiting employees inform them that we are an accessible workplace in the advertising, ask if there are any accessible options needed for the interview and work with new employees to accommodate disabilities.
• By 2016-Make all employees aware that the employer will support them is they have a disability or if they acquire a disability.
• By 2016-Develop policy and processes to accommodate employees with disabilities.
• By 2017-Install “van accessible” and accessible parking spots that are wider and signage to state they are accessible.
• By 2017-Implement a maintenance check list for the accessible parking spots and notify everyone if accessible accommodations are under construction, maintenance or are unavailable to be used.

6.0 Communication

All employees will be made aware of the Accessibility Policy and Multi Year Accessibility Plan through postings and information training by 2015.

Web site postings will state that Huron Web Printing is an Accessible workplace and display our Multi Year Accessibility Plan.

7.0 Training

All employees will be trained in:

• General Requirements
• Information and Communication Standard
• Employment Standard
• Transportation Standard
• Design of Public Spaces Standard

These five training elements will allow Huron Web Printing to identify existing barriers to accessibility and provide workers, management, contractors and visitors with disability awareness.

8.0 Evaluation, Measurement, Improvements

This policy will be reviewed yearly until the multi year plan is finished and then it will be reviewed at least once every five years. The policy and plan will be measured by the accessible feedback received verbally, through the web site or in writing and improvements will be made depending on the feedback received.